Business Support Assistant (Country Director's Office) بيروت

Employer: United Nations - World Food Programme

Deadline for applications: Wednesday, February 15, 2017

Contract: 

• Full time position

Location: Beirut, Downtown

Working area: Beirut, Downtown

JOB DESCRIPTION

Within delegated authority and under the direct supervision of the Head of Administration, and overall supervision of the Country Director, the incumbent will perform the following duties:

• Plan and organize the work schedule of the Country Director and Deputy in order to optimize their time management and adequate meeting planning
• Support in the local and international travel arrangements of Senior Management
• Arrange for the booking of conference rooms and proper set-ups for Senior Management meetings
• Draft and respond to all correspondences on behalf of Senior Management
• Build strong relations with local counterparts and focal points in other UN agencies and Diplomatic Representations for thorough provision of business support and information sharing
• Preparing briefing materials and presentations for Senior Management meetings
• Take meeting minutes when needed
• Maintaining filing systems for Admin Unit and Senior Management correspondences and official documents
• Answering to telephone and emails on behalf of Senior Management
• Compile information for inclusion in reports, documents and correspondence, to support effective work of Senior Management and act as a liaison between staff members and Senior Management.
• Proof-read and review reports, documents and correspondence for the review and signature of Senior Management
• Process and manage routine administrative and financial tasks in various functional areas, to contribute to the effective and timely management of resources
• Contribute to the improvement of business formalities and Standard Operating Procedures
• Alternate with other administration staff as required by the Head of Administration.
• Perform other related duties as required.

OTHER SPECIFIC JOB REQUIREMENTS

• Official training and/or experience using MS Word, MS Excel, MS PowerPoint and other WFP software is an advantage.
• Experience working in the UN system, Government Ministries, or Private Sector Executive Support
• Good knowledge of UN administrative policies and procedures.
• Highly organized and structured
• Team Player and motivated
• Proactive and ability to work effectively under stress
• Display discretion and confidentiality
• Proven relationship building skills
• Experience utilizing computers, including word processing, spreadsheet and other standard software packages and systems. 
• General knowledge of UN system, Government policies, rules, regulations and procedures governing administration.

Experience required: 

• 3 to 5 years
 

Education degree: High School Field of education: Secondary School Education. University degree in Business Administration, International Affairs/Development, Law, or any other relevant field is a plus.

LANGUAGES

Arabic: Fluent English: Fluent French:

Period: Until 31 December 2017

Salary:

Submission guidelines: go to:https://career012.successfactors.eu/careercareer_ns=job_listing&company=C0000168410P&navBarLevel=JOB_SEARCH&rcm_site_locale=en_GB&career_job_req_id=15521

Cover letter required?

CONTACT INFORMATION

Email: lebanon.hr@wfp.org